Senior Executive Assistant

Location: Salt Lake City, UT

The Senior Executive Assistant will collaborate with and provide support for our Chairman/Co-Founder. The ideal candidate will facilitate effective personal and professional time-management; serve as a first point of contact for the Chairman; manage email correspondence and screen phone calls; maintain a checklist and follow-up daily to remind Chairman of outstanding items, prioritize projects and manage deadlines; research, prepare and update necessary documents (agendas, contact lists, spreadsheets) in advance of and after meetings, as required; maintain confidentiality and highest level of discretion at all times with respect to all personal and business information and knowledge; Includes Personal Assistant duties; including, but not limited to, running errands, tending to other recurring and or ad-hoc projects that enable the Chairman to focus and balance executive function with daily personal life.

Additional Job Duties:

  • Scheduling, coordination, and management of Chairman’s calendar
  • Review and prioritize Chairman’s email
  • Manage expenses and track speaking engagement reimbursements
  • Event management and planning
  • Coordinate international and domestic speaking engagements
  • Manage complex international and domestic travel
  • Act as the primary point of contact for internal and external stakeholders, responding to inquiries and directing to appropriate individuals as necessary
  • Maintain efficient document retention system
  • Completing compliance certification on ComplySci
  • Other related administrative and support duties as required

Desired Experience, Knowledge, and Attributes:

  • 8+years of experience in a similar role, with a proven history of supporting C-suite executives and managing complex calendars and travel
  • Provide comprehensive administrative support to a senior executive, including scheduling, travel arrangements, expense reporting, and communication management
  • Highly organized with outstanding diligence; proven ability to keep the urgent and important in check
  • Manage and maintain confidential information and records with a high level of discretion
  • Uncompromising work ethic; strong initiative; keen attention to detail; adaptable; personable; professional in dress and appearance
  • Good moral character, ethics, honesty, loyalty, and integrity
  • Strong interpersonal skills; clear and concise written and verbal communications
  • Ability to maintain confidentiality and manage sensitive information with discretion
  • Proven ability to work with minimal guidance to solve problems and achieve desirable outcomes

To apply send resume to [email protected] 

Return to Search